REGISTRATION INFORMATION & GUIDELINES
Neuroscience Congress - FENS Forum 2014, Milan

Online registration is now closed.

You may register on-site at the Registration desk (see the opening hours below). On-site registration fees apply.

FENS members: see further information on how to manage your FENS membership account.


IMPORTANT DATES

Online registration: December 4, 2013 - June 23, 2014
FENS-IBRO/PERC travel grant application: December 4, 2013 - February 2, 2014 (midnight CET)
Early registration & abstract submission deadline: February 10, 2014 (midnight CET)
Late registration: February 11, 2014 - June 23, 2014

On-site registration: July 5-9, 2014 (on-site registration fees apply)

 Opening hours
 Saturday, July 5 09:30-19:30 
 Sunday, July 6 07:30-18:30 
 Monday, July 7 08:00-18:30 
 Tuesday, July 8 08:00-18:30 
 Wednesday, July 9 08:00-14:00 

REGISTRATION FEES & CATEGORIES

Registration fees
Early registration until February 10, 2014
Late registration from February 11 till June 23, 2014
On-site registration from July 5 till July 9, 2014

Early Late Onsite
 Members € 270 € 335 € 375
 Non-members € 360 € 415 € 455
 Student members € 110 € 165 € 175
 Student non-members € 150 € 220 € 245
 Corporate € 460 € 520 € 575
 Programme book € 20 € 20 € 20
 Technical workshop (Saturday, July 5) € 65 € 65 € 65
 Abstract submission € 50 - -
 Student Jump the FENS party (July 7) € 25 € 25 € 25

Registration fees include 22% VAT.

The standard registration fee includes:

  • Attendance to the scientific programme
  • Conference bag
  • Entrance to the opening ceremony

Technical workshops and registrations for some specific events, such as the student Jump the FENS party require an additional payment.

Registration will also be possible on-site during the Forum (Onsite registration fees apply).

Lost badges will be replaced for registered participants presenting an ID, at a replacement fee of € 15.

Registration categories

The following categories for participants apply:
Member: A member of one of the societies affiliated to FENS. A member of the American Society for Neuroscience (SfN) may also benefit from the same registration fees as FENS members. Please note however, that this option is offered only to SfN members who live and have their professional activity in a country where there is no neuroscience society member of FENS (see the list of national societies members of FENS).
Non-member: A participant from academic or non-profit organizations.
Student: A pre-doctoral student. Postdoctoral fellows, hospital residents, interns and laboratory technicians do not qualify for the student rate.
Pre-doctoral students registering online, must upload a letter proving their status (i.e. a signed statement from their Department Head or supervisor). Upon on-site registration such a proof should be presented as well.
Corporate: A participant from a corporate company.

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MEMBERSHIP

Not yet a FENS member? Connect to the membership page to learn more about FENS membership.

If you are a member of one of the European neuroscience Societies constituting FENS, do not forget to logon as a member using your FENS Member ID and password when you register for the FENS Forum 2014. Following an agreement between FENS and the American Society for Neuroscience, SfN members may also benefit from the same registration fees as FENS members. Please note however, that this option is offered only to SfN members who live and have their professional activity in a country where there is no neuroscience society member of FENS (see the list of national societies members of FENS).

Note that your membership will be checked with these societies.

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CME/CPD ACCREDITATION

With the new regulations put in place by EACCME since January 2014, FENS has decided not to pursue the application for CME/CPD accreditation for the FENS 2014 in Milan due to the already established and confirmed programme.

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TECHNICAL WORKSHOPS

There is an extra fee of € 65 for technical workshops.
Please note that the number of participants is limited.

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SPEAKERS & INVITED PARTICIPANTS

All speakers and invited participants are already pre-registered. They will receive, in a special e-mail, their access codes to complete / update their pre-registration and to submit their abstract. They should not register directly as ordinary participants.

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ACCOMPANYING PERSONS (GUESTS)

There will be no official registration category for accompanying persons.
An onsite hospitality desk is reserved for guests for sale of tours and other tourist services that will operate during the Forum.
Further information on hotel accommodation will be available soon.

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PAYMENT

Means of payment

Payments shall be made in Euro (no other currencies shall be accepted).

Credit card (Visa, Amex or Mastercard). This is the recommended means of payment. FENS has subcontracted payment by credit card to a secure payment service that guarantees confidentiality and security.

Bank transfer. € 25 have to be added to the registration fee. All bank charges must be paid at source in addition to the payable fee.

Please send your payment, free of charge for the beneficiary, to the congress bank account:
Account name: Kenes International (FENS_Forum2014)
Bank: Credit Suisse
Account No: 693980-52-496
IBAN: CH66 0483 5069 3980 5249 6
SWIFT code: CRESCHZZ80A

Please indicate the complete first name and last name of the registered participant(s), matching with the name(s) on the registration form, and "free of charge for the receiver account".
Please note that your registration will be valid only on receipt of your payment and that any unpaid bank charges will be collected on site.
Please send a copy of your registration confirmation together with the bank transfer receipt by e-mail to the registration secretariat.

Institutional orders (from universities, institutes, etc.) are not accepted.

Cheques are not accepted.

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SUPPORTING DOCUMENTS

Students
- Upload a proof of your student status (i.e. a signed statement from your Department Head or supervisor) while registering online
- If you pay by bank transfer, send a copy of your registration confirmation together with a copy of the bank transfer receipt by e-mail to the registration secretariat.
DO NOT send a copy of your abstract confirmation.
Note: the student status proof has nothing to do with the requests for travel grants. For grants, refer to the travel grants page.

Other participants
- If you pay by credit card, you have completed your registration: DO NOT send anything to the secretariat.
- If you pay by bank transfer, send a copy of your registration confirmation together with a copy of the bank transfer receipt by e-mail to the registration secretariat.
DO NOT send a copy of your abstract confirmation.

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CANCELLATION POLICY

Registration

Cancellations are accepted by e-mail only to the Forum secretariat. The registration fee will be refunded minus 30% for cancellations received no later than May 1, 2014. Thereafter no refunds will be made.
All refunds will be processed within 21 days of written request when submitted before May 1st, 2014.
Please note that if you are 1st author of an abstract and cancel your registration, your abstract will not be published.

Abstract withdrawal only

Abstract withdrawal can be requested by e-mail, using the contact form. Only first authors are allowed to withdraw an abstract. State your name, registration number and confidential code in the e-mail message. Withdrawal of an abstract without cancelling registration does not entail refund of the registration fee.

The abstract fee will be refunded minus 50% for cancellations received no later than May 1, 2014. Thereafter no refunds will be made.
Submitted abstracts are not published if the first author cancelled his/her registration, or if the payment of the registration fee is not received on the FENS Forum 2014 bank account by May 1, 2014.

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VISAS

Some participants may require visas in order to enter Italy. Please consult with the Italian Embassy or Consulate nearest to you for specific details relating to visas.

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LETTER OF INVITATION

Participants requiring a formal letter of invitation, to enable them to make their arrangements, should contact the Secretariat. This invitation is prepared solely for the purpose of visa applications and is not a commitment on the part of the organizers to provide any financial support or confirmation of inclusion in the Scientific Programme. Please email your request with full name, postal address, passport number and your registration confirmation number.

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CERTIFICATE OF ATTENDANCE

Certificates of attendance will be issued onsite.

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REGISTRATION SECRETARIAT

Ms. Rachel Gavrieli
Registration Manager
Tel: +41 22 9080488 Ext 944
E-mail: registration secretariat

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Neuroscience Congress - FENS Forum 2014, Milan
Last revised: June 24, 2014 - 16:08 © 2012-2014 - FENS Forum of Neuroscience